Position: Administrative Manager

Type of Employment: Contractual (2 years Contract)

Application Deadline: March 18, 2015

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Establish and implement administrative procedures in line with organizational requirement
  • Direct and supervise the work of the Administrative Officers
  • Establish procedures for the operation and maintenance of the office
  • Direct and supervise Procurement
  • Manage the office budget for all ongoing services and costs (e.g., rent, utilities, supplies, maintenance, telephone) for all offices
  • Maintain lease agreements and utilities accounts for offices
  • Ensure proper record system is in place to track usage
  • Maintenance of the internal expenditures control system
  • Ensure that a system is in place to monitor staff communications costs
  • Facilitation of information flow, coordination of schedule and other logistic arrangements
  • Ensure all inventory is properly tagged and recorded in the inventory records
  • Conduct semi-annual physical inventory and record any losses or damaged items
  • Prepare report to Management for any losses
  • Assist program staff to manage events (e.g., budgets, venues, equipment and supplies)
  • Advise and assist team members, consultants on all issues of allowances, travel claims
  • Liaison with NGO bureau and government authorities
  • Participate as a full member in the Security Management Team
  • Ensure and manage safety and security of assets, office premises and team members
  • Identify, establish and manage accommodation for international/ national guests
  • Prepare annual property report
  • Report monthly of each segment of Administration
  • Other tasks, as assigned by the supervisor

 REQUIREMENTS:

Education: Bachelor degree in Business Administration. MBA/ LLB is preferable and capable to speak and write in English and Bangla.

Experience: Minimum 5 years of extensive development experience.

Qualification:                            

  • Strong Written and Verbal communication
  • MS office Application, Email, Internet Browsing
  • Strong writing  capacity in English
  • Fluent in speaking English
  • Demonstrable leadership skill
  • Ability to critically review relevant administrative materials and recommend appropriate measures to overcome relevant issues
  • Technical, financial administrative proposal writing, ToR, MoU preparation
  • Prepare Monthly, quarterly and annual report, administrative report
  • Ability to manage the financial matters with relevant issues
  • Ability to interact with the stakeholders from the International community
  • Ability to focus on the specific job responsibilities
  • Demonstrating/safeguarding personal, organizational and medical ethics

Apply Instruction:

Interested candidate satisfying minimum requirements, are requested to send their Curriculum Vitae with a Cover Letter and Selection Criteria to the email This email address is being protected from spambots. You need JavaScript enabled to view it.  or should send their Curriculum Vitae mentioning two names of professional references along with a cover letter to Human Resources Manager, Eminence, 3/6, Asad avenue (2nd floor), Mohammadpur, Dhaka-1207. Only short listed candidates will be invited for interview.

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